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WMS software for warehouse rental: automatically calculate rent and manage warehouse leasing
Anyone who offers storage space to customers needs software that fully supports rental models, pricing structures, and invoicing. Adaption’s warehouse software automates the entire rental process: from space rental per pallet location or m² to flexible contracts based on weight or volume.
Whether it concerns temporary warehouse rental, long-term storage contracts, or complex pricing calculations: the system always gives you immediate insight into occupancy, WMS costs, and revenues per tenant or location.
Automatically calculate rental costs based on weight, m², pallets, or cubic meters
Full insight into WMS costs and storage revenues per tenant, location, and period
Seamlessly integrated with warehouse management, inventory management, and invoicing
Discover in 15 to 30 minutes how Adaption’s WMS supports your rental processes, from rent calculation to invoicing.
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Adaption’s WMS for warehouse rental
Recognizable problem
Renting out a warehouse without the right software
Companies that rent out storage space or a warehouse to third parties often face the same bottleneck: the registration of actual occupancy does not match what is ultimately invoiced. Rates are kept in Excel, rental periods are tracked manually, and at the end of the month it takes a lot of time to get everything aligned.
The result is lost revenue because actions are not recorded, discussions with customers about storage costs, and an administration that does not scale as you add more tenants or locations. A WMS with built-in support for warehouse and storage rental solves this structurally, not as a separate module, but as an integral part of your warehouse management.
Adaption’s logistics solution
Adaption WMS software for automated storage space rental
Adaption’s WMS software, as part of the Logistics Cloud Suite, records every storage movement directly in the system. Whether you offer a rental warehouse to one large client or provide space rental for dozens of parties at once: the system automatically calculates costs based on the chosen pricing model, accurately records occupancy, and links directly to your invoicing process.
The 5 benefits of WMS software with built-in rental management
1. Automatically calculate rent, always correct
The warehouse software automatically calculates storage costs based on weight, m², pallet locations, or cubic meters. Manual calculations disappear, and rates are always traceable and verifiable, for you and your tenant.
2. Full insight into WMS costs and storage revenues
Per tenant, per location, and per period you see exactly what is stored, what it costs, and what it yields. This provides insight into margins and makes decisions about price adjustments or expanding your rental capacity concrete and data-driven.
3. Flexible pricing models for every business model
Whether it concerns warehouse rental based on pallets, temporary storage per day, or a long-term contract per m²: the software supports all rental forms and lets you easily switch or combine per customer.
4. Direct connection with warehouse management and invoicing
Every mutation in the rental warehouse is immediately processed in the WMS and forwarded to your financial system. No separate export files, no manual entry. Passing on rental costs is fully automated.
5. Scalable with your growth
Adding new tenants, managing additional locations, or opening a second warehouse: the software scales without system fragmentation. Your storage management remains clear, even as operations grow.
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How storage rental works in Adaption WMS
Five methods for calculating storage costs
With Adaption’s WMS software you choose the pricing method that fits your business model and storage requirements. Below you will find the five most commonly used models for calculating rent, including a concrete calculation example per method.
1. Rent based on weight
In this model, storage costs are calculated based on the weight of the stored goods. This is particularly suitable for sectors such as raw materials, recycling, or bulk goods where weight is more reliably measurable than volume.
Calculation example: A company stores metal rolls of 500 kg each. The storage rate is €0.10 per kilogram per month. With 20 rolls: 20 × 500 kg × €0.10 = €1,000 per month.
2. Warehouse rental per square meter (m²)
With warehouse rental based on m², you pay for the floor area you use, regardless of the height or weight of the stored goods. Popular with e-commerce, retail, and distributors who want to link space rental to fixed square meters.
Calculation example: An e-commerce company rents 100 m² of warehouse space at €5 per m² per month: 100 × €5 = €500 per month. Expanding to 150 m² increases the costs to €750.
3. Warehouse rental per pallet location
Storage costs are calculated based on the number of pallet locations actually in use. This model is popular in sectors where goods are stored on standard pallets and insight per pallet is essential for accurate administration.
Calculation example: A distributor uses 50 pallet locations at €10 per pallet location per month: 50 × €10 = €500 per month. With 75 pallet locations: €750.
4. Space rental per cubic meter (m³)
This model is suitable for goods that take up a lot of volume, such as furniture, machines, or packaging materials. Rent is calculated here based on the actual cubic meters used in the storage space.
Calculation example: A furniture importer uses 300 m³ at €2 per m³ per month: 300 × €2 = €600 per month. Expanding to 500 m³: €1,000.
5. Flexible pricing models for seasonal storage
With flexible models, storage costs vary with occupancy levels or seasonal demand. Ideal for companies that rent out storage space to parties with changing needs throughout the year.
Calculation example: A fashion company needs 50 m² in summer and 150 m² in winter, at €5 per m² per month. Summer months: €250/month, winter months: €750/month. The WMS software automatically adjusts the costs based on actual occupancy.
Example of warehouse rental in the Logistics Cloud Suite
Next to this you see a practical example of warehouse rental based on pallet locations: 102 pallet locations rented at €1 per pallet. (Click left on the screen for a larger view) In Adaption’s warehouse software you register this in a few steps, you enter the number of stored pallets, set the rate, and the system automatically calculates the total storage costs. Rental periods, customer agreements, and locations are recorded in the same screen.
The result is a complete administration for all forms of renting out storage space: always transparent, always directly chargeable. Click below for an example of the documentation the system automatically generates.
Renting out storage space for all applications
Cross-docking, bulk storage, and long-term storage
Whether it concerns fast throughput, bulk goods, or stable long-term storage: each type of rented storage space places specific demands on the WMS system and the associated pricing structure. Adaption’s Warehouse Management System manages all forms seamlessly and automatically calculates the associated WMS costs.
Rental of storage space for cross-docking
Cross-docking is about speed and flow. Goods are stored briefly and quickly moved through, often within hours or days. Flexible pricing agreements per day or week are essential. Adaption’s WMS software supports this with:
- Short-term warehouse rental per day or week, aligned with fluctuations in goods flows
- Real-time insight into occupancy: which spaces are available, which are occupied and from when
- Automatic integration with transport planning, minimizing waiting times and unnecessary costs
Practical example: A transport company receives containers that must be temporarily stored before distribution to distribution centers. With space rental based on m² and time, the system reserves exactly the required storage space for the correct period.
Warehouse rental for bulk storage
Bulk storage requires large, adaptable spaces and accurate registration of weight and volume. Companies offering rental warehouses to parties with bulk goods can use pricing models based on weight or cubic meters. Adaption’s WMS software supports:
- Rent calculation per weight or volume, paid for the actual stored quantity
- Smart space planning, where goods are logically placed for maximum use of storage capacity
- Specific storage requirements such as temperature, humidity, or rack layout, recorded per customer and location
Practical example: A grain producer stores bulk quantities of wheat in a 1,000 m³ warehouse. The warehouse software records the occupied space, storage locations, and associated WMS costs, preventing unnecessary expenses.
Rental for long-term storage
Long-term storage requires stability, overview, and cost control. Whether you rent out storage space to retail customers, manufacturing companies, or the pharmaceutical sector: Adaption’s WMS offers:
- Fixed pricing models based on m² or pallet locations, so tenants know exactly what they pay in advance
- Automated warehouse management with real-time insight into stored products, expiration dates, and rotation needs
- Cost analysis for WMS cost optimization, including long-term overviews per customer and location
Practical example: A retailer stores seasonal products for several months. The WMS software manages the rental model based on pallet locations, monitors inventory accurately, and prevents obsolescence through automatic rotation alerts.
Seamlessly integrates with your current IT landscape
Adaption integrates seamlessly with your existing IT landscape and connects to the systems you already use. From ERP systems and webshops to carriers and accounting packages, all data flows come together in one logical whole. Thanks to open APIs, virtually any integration is possible; if your system is not listed, we make it fit.
Frequently asked questions about renting out storage space and WMS software
Warehouse rental is the overarching term for renting or leasing storage space. Storage rental specifically refers to renting a warehouse, often for bulk goods or industrial storage. Adaption’s WMS fully supports both forms, including automatic rent calculation per customer and location.
In Adaption’s warehouse software, you set a rate per tenant based on weight, m², pallet locations, or cubic meters. The system records occupancy in real time and automatically calculates storage costs at the end of each rental period, directly linkable to your invoicing system.
Yes. The WMS supports parallel rental models per customer or location. This allows you to offer space rental based on m² to one tenant and warehouse rental per pallet location to another, all within the same system, without manual conversion.
The WMS costs for Adaption’s software depend on the number of users, integrations, and desired functionalities. We work with transparent pricing without hidden costs. Request a free demo for an estimate tailored to your situation.
Absolutely. Adaption’s warehouse software supports both internal warehouse management and the commercial rental of storage space to external parties. Rates, rental periods, and customer-specific agreements are recorded per relationship within the same system.
Yes, via open APIs the WMS software integrates with common ERP systems such as Exact and AFAS. This ensures rental information flows automatically into your financial administration, without duplicate entry.
Ready to automate storage rental?
Whether you operate a rental warehouse for multiple customers, want to transparently pass on warehouse rental costs, or want control over your WMS costs and storage revenues: Adaption’s warehouse software provides the functions you need. Fully integrated into the WMS, scalable, and ready to use.
During the demo you will gain insight into:
How the WMS works in practice
Support for your logistics rental processes
Possibilities for integration and expansion
Or contact us via:
Plan a free demo with Toon Schilder
Discover in 15 to 30 minutes how Adaption’s WMS supports your rental processes, from rent calculation to invoicing.
"*" indicates required fields