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Dynamic transport planning for last-minute changes
Transport planning rarely remains unchanged throughout the day. Orders are adjusted, volumes change and customers reschedule delivery times. With Adaption’s TMS, you can process last-minute changes within existing trips without rebuilding the entire plan.
While making adjustments, you retain visibility into capacity, load factor, stops and the consequences for further execution. This allows the planner to respond quickly without losing overview.
Quickly adjust and reschedule existing trips
Immediate insight into capacity and the impact on other stops
Communicate updated trip information to drivers and operations
Discover in 15 to 30 minutes how Adaption’s TMS makes dynamic transport planning manageable.
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Adaption’s TMS for dynamic transport planning
Recognisable challenge
One last-minute change affects the entire transport plan
An additional order, a changed delivery address or an unexpected difference in volume may seem like a minor adjustment. In practice, such a change can affect loading capacity, stop sequence, the driver, loading time and other shipments within the same trip.
When planners work with Excel, email and separate planning systems, different versions of the transport plan quickly emerge. This creates uncertainty, additional communication and a greater risk of incorrect loading, missed deliveries and unnecessary corrective work.
Adaption’s logistics solution
Make controlled adjustments to existing trips within the TMS
With Adaption TMS, you process last-minute changes directly within the existing transport plan. The planner adjusts the relevant order, trip or stop, while the relationship with capacity, load factor and other transport orders remains intact. During replanning, the TMS shows the consequences of a change. This allows the planner to assess whether an additional order still fits, whether a stop should be moved or whether a shipment is better assigned to another trip.
The updated plan remains available to the departments involved. Drivers can receive changed instructions and trip information via the Driver App, so they do not have to rely on separate phone calls.
The five benefits of dynamic transport planning
1. Faster replanning
You can adjust existing trips without having to rebuild the entire transport plan. This enables the planner to respond faster to changes that arise shortly before departure.
2. Immediate insight into the consequences
During adjustments, capacity, load factor and other stops remain visible. This means the planner sees not only the change itself, but also which other parts of the trip are affected.
3. Fewer errors and less miscommunication
Order data, trip information and statuses are managed from the same environment. This prevents the warehouse, driver and planner from working with different versions of the transport plan.
4. Clear communication with drivers
When a trip is changed or a new assignment is added, the driver can automatically receive a pop-up notification in the Driver App. The updated assignment is then immediately available on the driver’s smartphone.
5. Flexibility without losing control
Planners retain the freedom to make manual adjustments, while important data relating to orders, capacity and execution remains centrally available.
“During the demos, it became clear that Adaption had a strong understanding of the processes at RFH. Their working method, integrations and collaboration were among the factors that contributed to our decision.”
Jaap Boomhouwer, Product Owner Logistics Assets at Royal FloraHolland
How does Adaption process last-minute changes?
1. The change is registered
A customer or user may, for example, change the volume, delivery address or requested delivery time. The updated information is recorded against the relevant transport order. This ensures that it remains clear which information belongs to the current assignment.
2. The planner assesses the impact
In the Planboard and Trip planboard, the planner can see which trip contains the order and how much capacity has already been allocated. The planner can assess what the change means for:
- Weight and volume
- Available loading space
- Stop sequence
- Delivery times
- Other orders within the trip
- Vehicle or carrier
3. The existing trip is adjusted
The planner can add an order to a trip, remove it from a trip or return it to the planning pool. The sequence and composition of the trip can also be adjusted. This means there is no need to create an entirely new transport plan every time something changes.
4. Capacity and feasibility remain visible
While making adjustments, the planner can continue to see how much capacity is available and how the change affects the other stops. This makes it possible to verify whether the modified trip is still operationally feasible before the adjustment is confirmed.
5. The change is shared with operations
The latest trip information remains available to the employees involved. Via the Driver App, the driver can receive a notification about a changed address, an additional stop or supplementary instructions. This ensures that trip execution immediately reflects the latest transport plan.
Which last-minute changes can you process?
Dynamic transport planning may be required for many different types of changes.
Changed volumes and quantities
An order may contain more or fewer pallets, packages, weight or volume than originally planned. The planner checks whether the shipment still fits within the available capacity.
An additional or cancelled order
A customer submits an additional shipment shortly before departure or cancels an existing assignment. The order can be added to a trip or removed from the transport plan.
A different delivery address or delivery time
The delivery address, time window or requested delivery time changes. The planner assesses what this means for the stop sequence and other appointments within the trip.
A changed load
Products are added, replaced or redistributed across another shipment. The composition of the load can be adjusted without having to restart the entire trip administration.
A different driver, carrier or vehicle
When capacity or availability changes, a trip can be assigned to another driver, carrier or means of transport.
An additional or cancelled stop
A new stop is added or a planned loading or unloading location is removed. The planner can see which existing assignments are affected as a result.
Seamlessly integrates with your current IT landscape
Adaption integrates seamlessly with your existing IT landscape and connects with the systems you already use. From ERP systems and webshops to carriers and accounting packages, all data flows come together in one logical whole. Thanks to open APIs, virtually any integration is possible. If your system is not listed, we will make it fit.
Last-minute changes before departure
Many changes arise after the trip has already been planned but before the vehicle has departed. At this stage, planning and the warehouse need to remain closely aligned.
A change in volume may, for example, mean that the original trailer no longer has sufficient capacity. An additional stop may affect the loading sequence.
By linking the transport plan to warehouse information, it remains clear which goods need to be prepared and which trip they will depart on.
Changes during execution
The transport plan can also change after a driver has departed. A customer may change a time window, a location may temporarily be inaccessible or an additional instruction may need to be communicated.
The planner updates the relevant information and communicates the change via the Driver App. The driver receives the new instruction on their smartphone, while the planner retains visibility into the current trip status.
The driver can in turn register arrival and departure times. This status information becomes immediately visible in the Trip planboard, ensuring that planning and execution work with the same up-to-date information.
Frequently asked questions about dynamic transport planning
Dynamic transport planning is the continuous adjustment of transport orders and trips based on current circumstances. Examples include changed volumes, new orders, different delivery times or changes in available capacity.
The functionality is suitable for organisations where transport orders and trips change regularly, including:
- Transport companies and logistics service providers
- Shippers with their own or outsourced transport
- Distribution companies with multi-stop trips
- Groupage and general cargo carriers
- Fresh produce, food and floriculture organisations
- Bulk and tank transport companies
The solution is particularly relevant when planners need to respond quickly to changes while maintaining control over capacity, execution and communication.
Yes. Within Adaption’s TMS, existing trips can be modified without rebuilding the entire transport plan.
Yes. Capacity and load factor remain visible while adjustments are being made. This allows the planner to assess whether a changed or additional order still fits within the trip.
Yes. An order can be added to an existing trip. The planner can assess how the additional shipment affects capacity, stops and execution.
Yes. An order can be removed from a trip or returned to the planning pool so that it can be scheduled again later.
The driver can receive a pop-up notification via the Driver App. The updated trip information and instructions are then displayed directly in the app.
Yes. Addresses, delivery times, volumes and load composition can be adjusted within the existing transport order and trip.
Yes. The planner retains visibility into the individual orders and stops within a combined trip. This allows changes to be processed in a controlled manner.
The Planboard and Trip planboard provide the visual overview needed to assess and adjust trips, orders, vehicles and capacity. These functionalities are part of Adaption’s TMS.
Stay in control when the transport plan changes
Last-minute changes cannot always be avoided. Errors, duplicate work and unclear communication can.
Plan a free demo and discover how Adaption’s TMS enables controlled adjustments to existing trips and immediately communicates changes to operations.
During the demo, you will gain insight into:
How the TMS works in practice
Support for your logistics processes
Integration and expansion possibilities
Plan a free demo with Toon Schilder
Discover in 15 to 30 minutes how Adaption’s TMS supports your transport processes.
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